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Overseas Travel and Fundraising

Overseas Travel and Fundraising

What is a charity task?

According to the Institute of Fundraising: “the aspect which distinguishes ‘a charity project event’ is that the player is also receiving an extra than the national advantage, which in many instances has a monetary value attached, and seeks to fundraise from supporters in admiring of their participation.”


Can smaller charities get in on the act?

In a word: sure! Supporters of smaller charities can improve funds via taking element in any number of ‘open’ overseas adventure travel undertaking activities, arranged via charity undertaking tour operators together with Classic Tours, Charity Challenge, and The Ultimate Travel Company’s Ultimate Challenges.

Charity challenges: the pros and cons

There’s no doubt that foreign places demanding situations can have big benefits for charities:  Publicity: Overseas adventure travel demanding situations are an incredible manner of gaining public interest, mainly if a celebrity is involved. Long-term help: Charities testify that the intensity of the journey holiday undertaking revel in, with its feel of shared fulfillment and actual hardships, triumph over, often interprets into lengthy-term help.


Sustained advance publicity: Kate Favell, World Experiences Event mission manager on the British Heart Foundation, factors out that the ones collaborating in important distant places tour challenges are likely to be engaged in fundraising for many months before an event takes the region. Charities consequently advantage substantially from sustained public exposure.

Mission and message – the double whammy: For charities that include the British Heart Foundation, overseas adventure travel journey demanding situations are also a brilliant manner of reinforcing the lifestyle alternatives they goal to promote more generally: exercising, healthy eating, etc. But it is no longer all superb. It’s important to think about the subsequent, too: The monetary climate: Charities recommend that the downturn has absolutely affected foreign places demanding situations but in subtle ways. According to Denise Davies, Head of Community Fundraising on the Motor Neurone Disease Association, extra modest weekend and European demanding situations have suffered; human beings at the moment are specializing in their ‘ought to do’ reports. In reaction, the MND Association has changed its strategy, specializing in providing the foreign places charity undertaking ‘huge 3’: Kilimanjaro, Machu Picchu, and the Great Wall of China. Kate Favell on the BHF reviews that fundraisers are also locating it harder, and desiring longer, to elevate sponsorship. It is vital to maintain in touch with contributors to help them if they want extra thought or creative fundraising ideas.

The charity/mission stability: Charles Getliffe at charity travel excursion operators Classic Tours warns charities against being seduced into presenting multiple extraordinary events. It’s now not ‘appropriate,’ says Charles, for charities to set themselves up as travel marketers: fewer, extra-centered events send out a better sign all spherical.

Tour operators: function and choice

The wide variety of organizations specializing in remote places charity challenges is developing, and the excursion operator you choose will play a vital position in ensuring your success. In idea, operators deal with the logistics of arranging the adventure excursion tour challenge, even as charities are accountable for advertising and the gathering of monies. It is not often clean in an exercise, and tour operators usually offer substantial recommendations and assist on such problems as advertising, prison issues, and making plans. (It’s worth noting that The Ultimate Travel Company’s Ultimate Challenges advocate beginning to devise any remote places venture occasion 12-14 months earlier.)

The Institute of Fundraising advocates investigating both the excursion operator and their subcontractors very well – for example, observing protection statistics and ethical coverage – and go-check with any relevant industry our bodies. Consider your very own rights as a charity if you cannot continue together with your deliberate project. Additionally, what kind of deal is the operator imparting individuals: for instance, are they requested to signal unreasonable legal responsibility waivers?

How a whole lot can overseas adventure travel challenges increase?

Obviously, this can vary greatly, but, as Charles Getliffe at Classic Tours reiterates, it is crucial continually to maintain The Charity Commission’s recommendations in mind. According to the cent, any venture must increase 50, and ideally 60 in keeping with cent, greater than the value of administrating and operating the undertaking.


Denise Davies gives the following example:

A recent MND Association Machu Picchu trek price every participant £2,900. The funds raised by the 38 participants totaled £191,000. £ seventy-five,000 of this become spent on working and administrating fees, including a fee of £ sixty-seven,000 to the tour operators, ensuing in a final overall of £116,000 internet being raised for the charity.

Which travel charity task?

The laugh bit. Simultaneously, as a Peruvian pony trek might snatch the eye, for some charities, a European motorcycle experience is extra viable. Plus, the latter will earn you low carbon factors as nicely: take into account to consider feasible, crucial coverage your occasion would possibly attract. Other troubles to consider include: Other charities’ activities: The Institute of Fundraising endorse discovering other charities’ activities to keep away from conflicts and over-saturation (Everest can only accommodate such a lot of backed Mountaineers!).

Location: Consider in all likelihood hazards – natural and human – and consult the Foreign and Commonwealth Office if vital. Publicity can also be tougher to come back via if the location you select for your event is obscure. Current help: What are the interests of your cutting-edge supporters? Profiling contemporary donors to identify regions of interest is important, plus it is essential to be guided by using theirs in all likelihood abilities. An Everest undertaking is not ideal if a maximum of your supporters is in their seventies!

Bespoke or open? Tour operators usually provide ‘bespoke’ challenges (extraordinary to the charity worried) and ‘open’ challenges. Open demanding situations are conceived and planned via excursion operators themselves, and participants then sign on to elevate money for something purpose they pick. As Connie Potter of The Ultimate Travel Company factors out, bespoke challenges require monetary commitments from charities – as an instance, a non-refundable deposit for group flights is not usually an alternative for smaller establishments. However, the advantages of bespoke events are huge: one-of-a-kind branding and an extra crew spirit (because of the truth of a uniting common reason), which is much more likely to translate into long-time period assist. Classic Tours’ Charles Getliffe advises charities who purpose to enlist more than 30 individuals to opt for a bespoke event.

Legal troubles

As the Institute of Fundraising factors out, the legal issues surrounding distant places charity demanding situations are extremely complex, and charities should searching for unbiased criminal advice. While the Institute can’t provide a recommendation itself, it suggests the Charity Law Association as one supply of help.

The Institute’s very own Charity Challenges Events Code of Fundraising Practice is vital reading for each person wishing to installation an assignment event. It gives a supply of great exercise guidance. However, it ought to now not be used instead for a legal recommendation. The Institute also emphasizes that the Charity Challenges Events Code should be examined alongside the Code of Fundraising Practice as an entire.