What makes a wedding reception or a corporate event great and memorable? Of many factors, one of the most crucial is the venue which can make or break an event. For hosting a perfect wedding or a business networking event, the choice of venue is crucial. In fact, the secret behind a perfect celebration is hidden in a perfect venue.
Now a question arises that what makes a banquet hall or event venue ideal. There are many multipurpose venues but that doesn’t mean that they are all created equal. Planning and organizing an event can be a daunting task. The host is required to invite guests, deal with multiple event vendors, and constantly make compromises to ensure that the event is a huge success. Whether you need to plan an outstanding wedding day or bring in new clients through a corporate event, there are certain universal rules to follow while selecting a venue.
When planning an event and booking a banquet hall, you need to consider a few things. From the capacity of holding all your guests to having a great ambiance, an ideal venue is a perfect blend of various factors. In this article, we have listed some tips to help you find a wonderful venue for your event.
Set your budget
The first step in planning an event is defining your budget. Set a budget by considering all the important elements like ‘decoration’, ‘food,’ ‘rooms for accommodation’ and ‘photography.’ You need to make an approximation of expenses and set the maximum amount you can spend. Once you have a budget in your mind, look for various options and make a price comparison by considering all the expenses.
Consider the Capacity
As an event planner, you need to determine the number of guests likely to attend your function. Once you have a number of expected attendees, search for a banquet hall or event space with the capacity to accommodate your guests easily. Don’t cramp your guests by choosing a too small venue. However, this doesn’t mean to select an extremely big hall either.
Evaluate the location
Another major deciding factor is the location of the venue. Maybe the venue located on the outskirts of the city is extremely beautiful and is available at low rates, but before booking considers your guests. The venue which is far away may discourage your guests from attending the event. The venue you select should be easily locatable, accessible, and should have ample parking space.
Amenities
Whether it’s a wedding celebration or a corporate meet, a great banquet hall is a perfect blend of exquisiteness and all the amenities and facilities you want. Basic amenities such as tables, chairs and basic crockery and some decorations are included in most packages. However, some banquets offer additional services also. Therefore, make sure that the venue offers services required for your particular event needs. If you’re hosting a business conference, check if the venue provides audio/visual equipment, charging stations, and free Wi-Fi. It is better to look for a venue that offers complete entertainment, decoration, and catering services. This is because it is comparatively cheaper than paying for the venue and hiring the other services from elsewhere. The best venues have various cuisines and beverages on their menu to meet customers’ varied requirements. However, if you’re not satisfied with their caterers, make sure they allow outside catering.
These were the most basic, as well as, crucial things to consider while selecting an event venue. In addition to these points, it is equally important to book a banquet hall in advance. This is because some venues are booked months in advance.